Moving from your house or office has its own set of challenges as it is exciting. Whereas it builds anxiety over how life in the new location will turn out, the physical activity can be demanding.

In spite of the challenges expected while moving, the exercise can be done flawlessly. Moving office, just like moving household goods must be approached carefully, giving consideration to vital objects such as files, cabinets, computers, and other IT related products. In fact, so much caution must be exercised that it in some cases, moving can be done in phases. But the exercise doesn’t need to be painstaking. Here are a few tips to help you move offices with great ease and relief.

Anton Halushka, CEO of CaliforniaMoversUSA, says that relocating a business can often be more complicated than moving home and one should start planning it at least 6 to 7 weeks before the actual day. A popular saying emphasizes that failing to plan is planning to fail. This is quite a practical life philosophy that is very applicable in our case. Before carrying out the actual shift from one location to the other, you need to narrow down to a number of things.

 

Time: What’s the most appropriate time to move? For the month of the year, a warm day is more preferable that cold and wet days unless other factors hamper this. In addition, daytime and nighttime must be considered so that you are aware of the traffic situation as well as security. Plan carefully.

Packaging materials: Lack of proper or enough packaging material is one of the common challenges that people come across while moving office. Taking an inventory before the material moving day will help you see what you really need.This an area for which expert advice comes in handy. 

Know your route: It comes to a great relief when you finally reach your destination. To make things easier for your team, map out the easiest and preferably the shortest route to your new location.

To make things easier once you’ve settled on the other side of town or state. Label your boxes appropriately to make it easier to unpack. In addition, this helps to distinguish products according to their sensitivity when placing them in the transporting vehicle.

Precisely, proper labeling is essential in giving your items the care they deserve before transit, on transit and after transit. 

When moving offices, allow participation of key personnel or everything where that is applicable. It must be considered that every member of your team is expected to contribute to the good the organization. Therefore, since it is their work stations you will be dismantling, it is important that you give proper concern to their views. This actually boils down to proper communication within the organization.

There cannot be a better way to emphasize that your IT department will have a special role in the relocation process. Think of all the computers, the interconnection, the internet, cabling power supplies and all. You will indeed realize that a lot of attention must be given. 

One of the best ways to handle things on this end is to narrow down to some specifics in the IT inventory. For example, the physical packaging of CPUs and monitors shouldn’t pose a big challenge. Plan on a way to do it first. Get down to more demanding and challenging elements such as disconnection and moving the server unit. If you find it necessary, the IT unit can move in a totally different arrangement from the rest of the company items.

It is very disappointing to get into a company’s website, pick an address and try to reach them only to be informed that they moved. Your clients won’t appreciate this at all. To avoid this, ensure that you make an appropriate update of your new address on your website and any other directory. This takes care of any confusion that the relocation may cause.

Relocating is sometimes an uphill task. However, it becomes more challenging if done haphazardly without a proper plan. One important aspect you must give concern to is that you should never overlook any details. Every aspect is important and should contribute to an easier time when moving. Finally, give yourself some room for any unforeseen occurrences such as delays or weather changes.